FLOURTOWN SANDY RUN SPORTSMAN’S ASSOCIATION, INC.
CONSTITUTION AND BY-LAWS
ARTICLE I: NAME OF ORGANIZATION
The name of this incorporated organization shall be the Flourtown Sandy Run Sportsman’s Association, Inc., (hereinafter referred to as the”Association”).
ARTICLE II: STATEMENT OF NON-DISCRIMINATION
It is the policy of this organization, and shall be the policy of its membership, not to discriminate against any individual, family or group, in either the use of the club’s facilities and: or in the membership process, on the basis of race, religion, creed, national origin, gender, handicap.
ARTICLE III: STATEMENT OF PURPOSES:
A. To provide for its members: safe, efficient, comfortable, and otherwise pleasing facilities for target shooting; competitive and otherwise;
B. To promote the development of and to educate ourselves, our youth and others in the safety and skill of gun handling and target shooting;
C. To promote the ideals of good sportsmanship and fellowship;
D. To promote shooting tournaments, competitions and other events;
E. To encourage and support the improvement of hunting and fishing conditions in our locality;
F. To encourage cooperation between our membership and other sportsmen, and the Pennsylvania State Fish and Game Commission, the Department of Environmental Resources, and any and all other State and Federal Wildlife, Law Enforcement, and/or Conservation Authorities;
G. To assist constituted authorities as set forth above, in the strict observance of all Firearm, Fish & Game laws and by aiding in their enforcement;
H. To promote the interest of conservation, preservation and proper management of all natural resources;
I. To transact business and to purchase, hold, own, lease, mortgage, sell and covey any- and all property, real or otherwise; necessary and convenient and/or useful for the established purposes of this Association as contained herein; and, J. To work for and encourage proper legislation relative to an individual’s right to bear arms as provided for by the Second Amendment of the Constitution of The United States of America.
ARTICLE IV: STATEMENT OF FINANCIAL BENEFIT TO THE MEMBERSHIP
A. This Association shall be a membership organization and shall have no capital stock. The Association is not and shall not be conducted for profit and no part of its revenues or earnings shall inure to the benefit of any individual, officer, member or contributor.
B. A member whose services are engaged by the Board of Directors and the President in the name of the Association to perform certain duties or render certain services for the benefit of the Association is exempt from the above restriction.
C. The members of the Board of Directors shall hold no paid position or receive any direct monetary compensation for work performed on behalf of the association for the length of his or her term.
ARTICLE V: MEMBERSHIP
There shall be Five (5) classes of membership: Adult, Junior, Senior, Life, and Honorary. All members shall abide by all Rules and Regulations contained hereto, as well as any other rules posted at the club and all recognized and common sense rules of safety. Furthermore, all members are under the affirmative duty to enforce all Rules and Regulations of this Association, and are to immediately report any violation thereof. Any member condoning or failing to report any unsafe or hazardous conduct and/or any other breach of the Association’s Rules and Regulations, shall be subject to disciplinary action as set forth in this document.
Section 1: Adult Members:
A. Definition: Any individual eighteen (18) years of age or over who submits an application for membership, sponsored by two senior or adult members is good standing, and who’s application is accepted and approved in the membership process contained herein,
B. Dues: Dues shall be paid on an annual basis to be considered a member in good standing with the rights and privileges granted thereto.
Section 2: Junior Members:
A. Definition: Any child of an adult member is good standing under the age of 18, enrolled as such by the recording secretary.
B. Dues: No dues or initiation fee need be paid by any junior member except as provided for in subsection (C) herein below.
C. Privileges: Junior members may participate fully in all activities and competitive shooting events sponsored by this Association if, and only if, accompanied by an adult member, parent and/or related adult family member. If any junior member wishes to enter a competitive event in the adult, senior, or open classes, and not as a junior, said junior member may do so only after payment of the fee payable as an adult member. Junior members shall not have the right to vote, hold office, or sponsor new members.
D. Junior members may, upon reaching the age of eighteen (18) years, become adult members by the payment of dues within thirty (30) days of their eighteenth (18th) birthday. If payment of regular adult membership dues is accomplished within thirty days of a junior member’s 18th birthday, no initiation fee will be required. Furthermore, all junior members shall receive preference for membership above all other applicants for membership. If a junior member does not accomplish the process as set forth above within thirty (30) days of their eighteenth (18th) birthday, then said individual must proceed as any other individual from the public who desires membership. In this event, there will be no priority accorded such application.
Section 3: Senior Members:
A. Definition: An adult member who has been a member in good standing for at least two years and has reached the age of sixty five (65).
B. Dues: Senior members shall pay three-quarters (3/4) the regular adult membership annual dues. Any attachments to the dues such as, but not limited to, assessments and/or fees to promote shooting shall be paid in full.
C. A senior member in good standing shall have all the rights and privileges of an adult member.
Section 4: Life Members:
A. Definition: An adult member who has maintained their good standing in the Association for a minimum of ten (10) consecutive years and who has demonstrated their outstanding service to the Association.
B. Selection: A Life Member can only achieve this title by becoming selected for this distinction. Each fiscal year, the President of the Association may nominate only one candidate to become a Life Member. Such nomination must be presented to the Board of Directors at a regular meeting as new business and then re-read to the general membership in attendance at the next regular meeting whereupon a two-thirds vote of the general membership in attendance is required to confirm said nomination. Similarly, each fiscal year, the Board of Directors may nominate up to one (1) individual for the distinction of Life Member, All aforementioned confirmation processes shall apply.
C. Dues: Annual dues shall not be required of any life member. Any attachments to an adult membership dues (i.e. shooting cards) such as fees to promote shooting, shall be paid in full.
D. Rights and Privileges: A Life Member shall have all rights and privileges any adult member in good standing, including but not limited to, the right to utilize the Association’s facilities and the right to vote.
Section 5: Honorary Members:
A. Definition: Any individual to whom two-thirds (2/3) of the members present at a regular meeting and voting on the question of membership wish to extend such membership.
B. Dues: No dues shall be payable by an individual offered the distinction of Honorary Member.
C. Rights and Privileges: An Honorary Member shall be accorded with all the rights and privileges of a senior or adult member in good standing except the following rights: voting, the holding of office, or sponsoring new members.
D. Duration: Honorary membership shall be extended on a year-to-year basis upon the motion of any member, and a vote of 2/3 of the Board of Directors and general membership present at the next regular meeting.
Section 6: Exceptions to the 5 General Membership Categories:
Section 6.1: Members in the Military Services:
A. Definition: Any adult or senior member in good standing, in the United States Armed Forces for any reason.
B. Eligibility: Any adult or senior member in good standing who is either on active duty status or called to active duty status m the United States Armed Forces, and who becomes stationed further than a fifty (50) mile radius from the Association, shall be granted an Honorary membership for the duration of their active duty service. Upon return to civilian status, and/or when relocated to within the 50 mile radius, the member shall be reinstated to their former status.
Section 6.2: Spouse of a Senior or Adult Member:
A. Definition: The spouse of a Senior or Adult Member without reference to gender.
B. Dues: Initiation fees and annual dues are waived.
C. Rights and Privileges: All the benefits, rights and privileges of an adult member except voting, holding of office, or sponsoring of new members. In order to shoot in any of the Association’s activities or events, payment of regular shooting fees and/or event fees of an adult member is required.
Section 7: Required Action of All Prospective / New Members:
A. All initiation fees, along with the first year dues, must accompany the membership application provided by the Association and at the time of submission, in order to be considered for membership. Upon denial of membership, all above-referenced monies will be refunded and otherwise returned to the applicant in full.
B. Upon filing of an application for membership, a prospective member must attend one of the three next consecutive regular monthly meetings to have their name read for the purpose of being introduced to the general membership. This requires physical attendance by the applicant at the meeting unless a valid reason and/or good cause is shown. A valid reason / good cause is to be determined by the Board of Directors. All membership applications will be voted upon the next immediate membership meeting following submission of application and introduction to the membership. A two-thirds (2/3) vote of all members in attendance at the regular meeting is required to be voted into the Association as member.
C. All new members will be under a one (1) year probationary period. The probationary period begins the date the new member is approved as a member. Should a probationary member violate any rules of safety or any regulations of the club, the probationary member may be expelled or otherwise disciplined by the action of the Board of Directors.
D. All applicants must be a member of and/or have an application pending with the National Rifle Association (NRA). Proof of membership in the NRA is mandatory for all members as well as any applicants for membership. If, at the time of their admission as a member of the Association, said individual has an application pending with the NRA, said member shall provide proof of membership, the expiration date of their membership and their membership number in the NRA within sixty (60) days of their admission to the Association, Said proof must be provided to the Treasurer of the Association. Furthermore, all members are required to maintain their membership with the NRA for so long as they wish to maintain their membership in the Association, Any change in any member’s status in the NRA must be reported immediately to the Treasurer and/or the Board of Directors of the Association.
ARTICLE VI: LIMITATION ON NUMBER OF MEMBERS
A. The number of persons admitted to membership in this Association shall be set and limited at any given time. The limit of membership may, however, be changed from time to time by a majority vote of eligible voting members in good standing present at the next general meeting after said issue has been properly raised and seconded. This issue may be initially raised either from the membership or upon recommendation by a member of the Board of Directors.
B. The resolution shall have the full force and effect of any of the by-laws or charter provisions governing this Association, but need not be embodied therein to be construed as the policy of the Association. Any limitation set forth in any such resolution shall apply only to adult and senior members. There shall be no limitation on the number of junior, honorary or life members.
ARTICLE VII: DUES and INITIATION FEES
Section I: Initiation Fees: There shall be an initiation fee payable by an applicant for membership upon and in conjunction with the application far membership in such amount as the Board of Directors may establish. The mandatory initiation fees are required of all applicants for membership but for the enumerated exceptions contained herein.
Section 2: Dues: Annual Dues Invoices will be mailed on or about February 1st of each year. Dues are payable March 1st to March 31st of each year. Any annual membership dues not received and/or postmarked by March 31st of a given year will be aoti6ed by mail, and a mandatory late fee of ten (10) dollars will be imposed. Any late fee must accompany the annual dues payment; both of which must be received and or postmarked no later than April 30th of that current year. Any member not complying with these deadlines shall be dropped from the membership rolls of the Association. Said former member will be notified by mail of the revocation of membership status. Any individual who has had their membership revoked for failure to pay their membership dues may reapply for membership at any time and without limitation. Said individual upon re-application for membership shall be required to pay their dues for that year along with the established initiation fee. If said individual submits re-application for membership after a lapse from membership for a period in excess of one-year, said person shall be subjected to the standard application process of any new applicant for membership.
Section 3: Fiscal Year: The fiscal year of this Association shall commence March 1 and end the last day of February annually.
Section 4: Change of Dues and Initiation Fees:
A. Any change in the amount of annual dues and/or initiation fees shall be voted upon by the Board of Directors at the November general meeting. Any and all recommendations, including open discussion on said matter, may be raised at any time throughout the fiscal year by any member of this Association, prior to the October general meeting of the membership.
B. Any such recommendations shall be placed in the minutes and be presented to the Board of Directors by the Secretary at the October general meeting. At that time, the Treasurer shall present a financial statement of the Associations accounts together with his or her recommendations for approval or disapproval of said proposed changes.
C. A vote shall be taken by the Board of Directors of the Association, a resolution being decided by a simple majority of the entirety of the Board members.
D. The decision shall thereupon be announced at that November meeting.
ARTICLE VIII: MEETINGS:
Three types of meetings of the genera1 membership are hereby provided for and shall be as follows:
A. A regular annual meeting,
B. Regular monthly meetings, and
C. Special meetings.
Section 1: Regular Annual Meetings
The regular annual meeting shall be held once each year, during the month of February, and shall be for the purpose of electing Officers and the Board of Directors for the ensuing year as well as for the conduct of the regular affairs of the Association.
Section 2: Regular Monthly Meetings
There shall be a regular monthly meeting held the second Wednesday of each calendar month at a time as may be decided upon by a 2/3 rds majority vote of the Board of Directors present and voting on the question, with notification of any change in the date and/or time of the next monthly meeting being conspicuously posted at the Club House.
Section 3: Special Meetings
A. Special meetings may be called by the President at any time, or at the written request or petition of at least between (15) Adult, Senior or Life members. Said written request and/or petition shall state the purposes for which the special meeting is demanded,
B. A notice stating the purpose of the specia1 meeting shall be mailed to all adult. Life and Senior members at least three (3) weeks prior to the meeting date. The business conducted shall be limited to the purpose for which the meeting was called.
C. At any special meeting, a minimum of two-thirds (2/3 rds) of the Board of Directors must be present. In the instance of a written request and/or petition for such a meeting by at least 15 members as stated above, the requisite number of Board of Directors needed remains the same as above, and at least each and every of the fifteen (15) members pro6ermg the petition must be present. If said Quorum as herein required, is not present at the special meeting, the meeting may be rescheduled by the President.
Section 4: Quorum
No Specific number of Adult, Senior, and life members shall be needed to constitute a quorum at any regular monthly or annual meetings, except as may otherwise be provided elsewhere herein.
ARTICLE IX: ORDER OF BUSINESS AT MEETINGS:
Section 1: Regular Monthly Meetings
The order of business of the regular monthly meetings shall be as follows:
A. The calling of the meeting to order,
B. The reading of the minutes of the previous meeting,
C. The Treasure’s report
D. The reading of the Financial report (only at the April meeting and/or at least once per fiscal year),
E. Any reports of standing committees,
F. Any reports of special committees,
G. Any and all reports of the Board of Directors,
H. Any old business,
I. Any New Business, and
J. Adjournment of the meeting.
Section 2: Regular Annual Meeting
The order of business at the regular annual meeting shall be as set forth in Section 1 of this Article, with the election of officers and directors being considered as new business.
ARTICLE X: OFFICERS OF THE ASSOCIATION
Section 1: Number of Officers of the Association
The Officers of the Association shall consist of a President, Vice-President, Treasurer, Secretary and nine (9) Directors.
Section 2: Nomination of Officers
A. Officers for the ensuing year shall be nominated by January of each year. Nominees for all offices shall be named by a nominating committee appointed by the President no later than December and such committee shall present its selections to the general membership in January. Nominations for any office may also be made by any voting member during the January meeting.
B. Any vacancy to any position(s) still existing after the elections at the annual meeting shall be appointed by a majority vote of the elected officials at some point in time after the annual meeting. Such appointments, if necessary, shall be carried out as soon as may be practicable; in no event to exceed thirty (30) days.
C. Any vacancy to any position(s) which may arise during the ensuing year will be filled by the elected officers of this Association by a majority vote at a special executive meeting called for this purpose.
Section 3: Elections
All officers, including directors, shall be elected at the annual meeting conducted each February. Only members in good standing, who possess the right and privileges of voting. and who are physically present at the annual meeting may vote m the election.
A. There will be no voting by proxy allowed.
B. There will be no absentee voting by ballot allowed.
C. All elected officers, directors and/or other of5cials of the Association shall take office and begin their tenure as of the annual meeting.
D. No member may be elected as an officer or director unless he bas been an adult or senior member for at least one (1) year. Life members, by de6nition, may be elected to any office as an official of the Association.
E. No member can hold two (2) or more elected offices concurrently.
Section 4: Terms of Office of Elected Positions.
A. The terms of all officers other than directors shall be for one (1) year starting as of the day on which they are elected to office.
B. Directors shall be elected for a term of two (2) years starting as of the day on which they are elected to office.
Section 5: Determining the Results of Elections.
The eligible member receiving a majority of the votes cast by voting members present at the election, for any particular office shall be deemed duly elected to that office.
ARTICLEXI: DUTIES OF ELECTED OFFICERS OF THE ASSOCIATION
Section 1: Duties of the President
It shall be the duty of the President as the chief executive officer, to carry out all the policies established herein and by the Board of Directors and/or the membership; to promote the accomplishment of the purposes of this Association as set forth in Article III herein above, to appoint the members of all standing and special committees and delegates to the other organizations. The President shall be a non-voting member of the board of directors, and an ex-officio member of all committees. The President shall have the duty and authority to co-sign checks and to execute all legal documents on behalf of the Association while in office. The President shall appoint all standing committees promptly so that the committees can begin performing their duties by March.
At any regular monthly or annual meeting, meeting of the board of directors, or at any special meeting called, the President shall be entitled to vote on any question only in the event of a tie vote of either the membership or the board of directors. He or she shall transmit all business pertaining to the caretaker, as well as appoint a member who shall prepare and mail the Association’s Newsletter.
Section 2: Duties of the Vice-President
The Vice-President shall act in the place of the President, in all manner and respect, in the President’s absence or in the event of his unavailability with the same powers and authority. The Vice-President shall also be a member of the Board of Directors. While the Vice-President has the power of voting along with the general membership, he or she is a voting member of the Board of Directors.
Section 3: Duties of the Treasurer
The Treasurer shall be the custodian of the monies, securities, and legal documents held by the Association, including but not limited to any Corporate filings. The Treasurer shall deposit the same in a convenient bank, under their name, as treasurer of this Association; and he shall disburse the same by check when authorized. Further duties and powers of the Treasurer are as follows:
A. To pay by check any legitimate bill, invoice and / or debt of the Association in amounts up to and including $ 1,000.00.
B. To pay by check any legitimate bill, invoice and / or debt of the Association amounts between $1,001.00 and $6,000.00 inclusive, with prior approval of the Board of Directors.
C. To pay by check any legitimate bill, invoice and / or debt of the Association in amount of $6,001.00 or greater, with the prior approval of the Board of Directors and previous majority vote of the members present at the meeting in which the expenditure was initially passed.
D. Checks in payment of costs / debts incurred during the normal conduct of the affairs of this Association must be signed by both the President and the Treasurer,
E. To submit reports to the membership concerning the financial status of this Association at all monthly meetings, at the annual meeting, and at such other times as requested by the chairmen of the Board of Directors.
F. To submit the accounts to a review at least once each year during their tenure in office. Said review shall be made by a reputable Public Accountant in preparation of the annual Federal Tax Filing, if on no other occasion annually. The Public Accountant shall be selected by a majority vote of the Board of Directors. The Treasurer shall present the review to the Board of Directors. The Treasurer, along with the Board of Directors, shall present the findings of the accounts review, along with any recommendations of the review, to the general membership at the next regular monthly meeting following receipt of same. The Treasurer shall make any and all documents of and/or generated by the accounts review, including any recommendations, part of the permanent financial records of the Association.
G. The Treasurer is a voting member of the Board of Directors.
H. The Treasurer shall be bonded. Any fees associated with this requirement shall be paid and/or reimbursed by the Association.
Section 4: Duties of the Secretary
It shall be the duty of the Secretary to keep record of all proceedings of this Association, including but not limited to, minutes of any meeting of the Board of Directors whether regular or special, minutes of the annual meeting, and minutes of the regular monthly meeting of the general membership. The Secretary shall also be responsible for the following:
A. Keeping a list of all officers, including the Board of Directors, as well as all members of the Association; their addresses and telephone numbers.
B. Conducting all correspondence on behalf of the Association except as the President may otherwise specifically direct.
C. Providing copies of the minutes of each of the afore-referenced meetings as follows: One copy of the minutes to each:
(1) The President,
(2) the Chairman of the Board of Directors
(3) one to be kept on file by the Secretary; and
(4) One to be posted m the Association’s Club House for a period of not less than three months.
D. The Secretary is a voting member of the Board of Directors.
Section 5: Duties of the Board of Directors
The Board of Directors shall be responsible for the direction and management of the affairs of this Association in all respects. The Board of Directors shall report to the membership all matters concerning the discharge of the aforementioned duties on a yearly basis at the annual meeting, and at such other times as the board deems appropriate. A special report on any matter coming before the Board may be requested by any adult member at any meeting of the Association. Furthermore, a member of the Board of Directors shall act as Chairperson for each and every of the standing and/or emergency/special committees in addition to his or her regular duties. The Board of Directors shall convene at one regular meeting per month on or prior to, the regular monthly meeting of the Association, or at such other time as established by the Board of Directors.
A. Emergency Meetings: The Board of Directors shall be convened as deemed necessary by the Chairperson to consider any special and/or emergency concerns and/or special issues of great import and effect to the Association.
B. Election of Board Chairperson: The Board of Directors shall choose its own Chairperson by a majority vote of the voting members of the Board present immediately following the annual election of the Board of Directors. The individual proffered for appointment to the office of Chairperson must be in attendance at the time of the vote in order to be eligible for this distinction.
C. Conduct by the Board: A quorum of the Board of Directors shall amount to not less than 7 of the 13 elected positions. No official action may be taken by the Board of Directors unless a majority or quorum of the Actual Board members is present. A majority vote of the voting members of the Board of Directors present at any meeting shall control on any matter voted upon.
D. The Board of Directors shall either approve all expenditures for the operation of this Association either simultaneously with the authorization to spend said amounts and/or shall validate said expenditure at the next regular monthly meeting at such time subsequent to the reading of the Treasurer’s Report. Said approval of expenditures is otherwise limited by Article XI, section 3 of these By-laws.
E. If any member of the Board of Directors fails to attend three consecutive Board meetings or seven regular meetings over their twelve month tenure, he or she shall thereupon be deemed to have resigned their office and the President of the Association shall appoint a new Director in their stead until the next immediate annual election.
F. The Board of Directors is obligated to begin performing their afore-referenced duties immediately upon election to their posts.
G. The Board of Directors shall have the right and responsibility to pass any and all Rules and Regulations; including by way of amendment of rules, regulations, by-laws and the constitution of the Association; necessary for the safe and efficient management, operation and governance of the Association, as well as in promotion and furtherance of the stated purposes of the Association.
ARTICLE XII: COMMITTEES
There shall be standing committees and such other special committees as may be deemed necessary by the President and/or the Board of Directors, All committees shall consist of as many members as are deemed reasonable and necessary by the power(s) which created said committee.
Section 1: Standing Committees
The Standing Committees shall be:
(1) Skeet Shooting Committee;
(2) Trap Shooting Committee;
(3) Sporting Clays Committee;
(4) House and Grounds Committee; and
(5) Registered Shooting Committee.
Section 2: Duties of the Various Standing Committees
A. The Skeet, Trap, Sporting Clays, and Registered Shooting Committees shall be primarily responsible for the scheduling and management of various types of shooting events through out the year as well as for the practice of each sport. These committees shall meet at the earliest practical date after being formed with a view toward planning a safe, interesting, varied, and challenging series of shooting events for the ensuing year and shall post this schedule on the premises as well as publishing it in the Association Newsletter well in advance so that all members shall be apprised. Said committees are also charged with the duty of adequate publication in proper shooting magazines, and/or by fliers, in the event of a public/registered shoot.
B. Each committee shall be chaired by a member of the Board of Directors, and/or an officer of the Association. The Chairperson of each committee shall present a committee report to the Board of Directors, Officers, and general membership in attendance at each monthly meeting.
C. Any of the shooting committees may schedule a shoot at a time approved by the Board of Directors. Within seven (7) days following the shoot, said committee must furnish to the Treasurer, an Income & Expense Statement of said Shoot on the Association’s approved financial forms.
D. All necessary prizes and/or expenditures required for an Association sponsored event shall be approved by the Board of Directors prior to the event to be held.
E. The House and Grounds Committee shall be responsible for the proposal and realization of work projects calculated to accomplish purposes set forth in Article III contained herein above, and/or as may from time to time appear desirable, including but not limited to, the maintenance and operation of all mechanical equipment on the Association’s property; the care and maintenance of all buildings and/or structures on said property, and the maintenance and care of the premises and lands in general.
Section 3: Special Committees
A. All Special Committees shall consist of a Chairman and such other members as may be necessary to carry out the responsibilities of the committee as created.
B. A Special Committee may be created by the President, and/or by majority vote of the Board of Directors, as shall from time to time be deemed necessary.
ARTICLE XIII: DENIAL and/or RESTRICTION OF SHOOTING PRIVILEGES
The governing body of the Association; defined as any elected officer and/or member of the board, shall refuse any and all club facilities and shooting privileges to any individual for just cause. Just cause is defined as, but not limited to, the display or threat of unsafe conduct, unsportsmanlike conduct, improper handling of firearms; intoxication; justified suspicion of being under the influence of alcohol, drugs and/or other medication which may otherwise impair judgment; lack of sufficient eye and ear protection; and the like.
A. The Association’s caretaker, acting caretaker and/or designated operations official of the day, has the same responsibility to deny the above-described prospective shooter any and all use of the Associations grounds and facilities.
B. Guests are permitted to shoot only on three (3) occasions in any calendar year, before an application for membership is required to be submitted for the right of further continued usage of the Association’s facilities. Exception: Attendance at and/or participation in a club sponsored, sanctioned registered shoot shall be excluded from the preceding rule.
ARTICLE XIV: EXPULSION & REINSTATEMENT OF MEMBERS
A. Any voting member of the Association, including but not limited to all members of the Board of Directors and Officers, shall have the affirmative duty to bring charges against any other individual whose conduct is regarded as having been unsafe and otherwise injurious to the interests and welfare of this Association by submitting the same in writing to the Board of Directors or to the President of the Association. Said written levy of charges and/or informational statement shall contain any and all relevant and material information required to establish the identity of the alleged offender, the circumstances constituting the unsafe and/or injurious conduct, etc., and shall be signed by the individual bringing forth said allegations.
B. The alleged offender will be given two (2) weeks prior written notice of a hearing on the charges being brought against him/her; said notice to be mailed registered and/or certified mail, as well as by regular mail. The alleged offender shall be afforded the opportunity to be heard and to otherwise present a defense against any and all charges at a special meeting of the Board of Directors, specifically convened for such purpose.
C. If the individual is determined and otherwise adjudicated by the Board of Directors to have committed the acts with which said individual had been charged with; it shall be the duty and responsibility of the Board of Directors to take whatever action is deemed necessary and just. Such action may include the individual being reprimanded, suspended, expelled, or otherwise disciplined by the Association.
D. Any decision by the Board of Directors to impose disciplinary action must be made by a majority vote of the Board of Directors.
E. If the offender’s conduct is so outrageous as to violate any criminal laws of the Commonwealth of Pennsylvania, it shall be the responsibility of the Board of Directors to report and/or to otherwise assist in the prosecution of said individual by law enforcement authorities.
F. The determination as to whether the Board of Directors finds sufficient grounds and just cause for the imposition of Disciplinary Action; and if warranted, the Board’s decision as to the particular form of disciplinary action to be taken; shall be mailed to the offender, by registered or certified mail, within ten (10) days of the date of the Board’s decision.
G. Any member subjected to a final decision of disciplinary action has the right of appeal as set forth below.
H. Any member who has been suspended and/or expelled my be reinstated by the Board of Directors. Reinstatement will be considered by the Board of Directors on a case by ease basis with no time requirement for re-application.
ARTICLE XV: RIGHT OF APPKAL FROM DETERMINATION OF DISCIPLINARY ACTION.
If a final determination has been made by the Board of Directors to take and otherwise impose Disciplinary Action against a member; said member shall have the Right of Appeal by filing a Request, in writing, with the Board of Directors, within thirty (30) days after receipt of written notification of the decision of the Board of Directors. Upon the timely filing of a Request of Appeal, said individual has the right to have all accusations, relevant testimony and evidence, along with the reading of the final determination of the Board of Directors, to be presented to the general membership at a monthly meeting to be determined by the Board of Directors without undue delay. The particular monthly meeting will be selected by the Board of Directors to be that general meeting immediately following notification by mail to the general membership of the fact that a disciplinary appeal has been filed and will be voted upon. Said notice to the general membership shall be mailed within thirty (30) days of the Board’s receipt of the Request of Appeal. A vote by 3/4 ths of the membership present at the monthly meeting is required to reverse the Action of the Board of Directors. Said vote of the membership shall be by sealed ballot.
During the pendency of the appeal process, the accused member shall lose all shooting privileges (if suspended or expelled by the disciplinary determination) until such time as the decision of the Board of Directors has been reversed by vote of the general membership. Should the aforesaid individual be vindicated by the required vote of the membership, said shooting privileges shall be immediately restored and their membership, prorated in the following year’s dues.
ARTICLK XVI: IMPEACHMENT OF OFFICERS
Any officer of this Association, including members of the Board of Directors, may be impeached and thereby removed from office forthwith upon a 3/4 ths vote of all voting members present and voting on the question at any regular or special meeting. No such vote may be taken at any meeting unless a special notice is mailed to all voting members at least ten (10) days prior to the meeting at which such question is proposed to be voted upon. A petition to impeach shall require a written request signed by its originator and a minimum of twelve (12) other adult voting members. The originator and at least twelve other signers to the Petition to Impeach are required to present the Petition to Impeach, to the Board of Directors and the general membership in attendance at any monthly meeting of the membership. Said originator of the Petition and its requisite signers must also be present at the time of the vote on the issue of impeachment.
ARTICLE XVII: DISSOLUTION OF THE ASSOCIATION
Section 1: Voluntary Dissolution: Financial Impracticability
A. It is the express purpose and policy of the Association; it’s Board of Directors. Officers and membership that said Association be maintained and continue in perpetuity. At such time, if ever, the continued operation and financial survivability of this Association becomes forever impracticable, then the Association may be terminated and/or dissolved voluntarily.
B. In the circumstances aforementioned immediately above, a special vote of 95% of all adult members in good standing for 5 or more years would be required for a quorum on this issue. This number does not include, honorary, out-of-state, members of the Armed Forces serving in an active duty capacity, and/or probationary adult members. Life members not falling into one of the exempt categories stated herein are to be included.
C. Said vote to voluntarily terminate and/or dissolve the Association must be conducted at a special meeting convened expressly for said purpose with a minimum of 2 months written notice to all potential voting members on this issue. Service of the notice of the special meeting, along with the purpose of said meeting shall be mailed by U.S. Certified Mail, Return Receipt Requested, to all eligible voting adult members as proscribed herein.
D. At the time of said vote, proof of the requisite notification to the membership as herein contained, must be made available for inspection to those voting members. At the time of said vote a minimum 3/4 ths majority of the 95% of the eligible voting members, including the Board of Directors, Officers, etc., in good standing is required to voluntarily terminate and/or dissolve this Association.
E. If a proper and valid vote to voluntarily terminate and/or dissolve the Association is held and passed; all records of the corporation, including but not limited to the following: Articles of Incorporation; tax records, income statements, bank records, etc., along with appraisals of all physical assets of the Association must be presented to an attorney; selected by a majority vote of the Board of Directors, for the purpose of final accounting, sale, liquidation and/or dissemination of all club assets as would be in accordance with the applicable state and federal laws and/or statutes at that time.
Section 2: Involuntary Dissolution: Condemnation / Seizure of Property
In the event that through Doctrine of Eminent Domain; the lands upon which the Association is located, situated and does operate is ever Condemned and/or otherwise Seized by any Federal, State, Municipal or other so empowered governmental entity or authority; upon notification of said intend to seize, a Special Meeting shall be convened by the Board of Directors with proper notification to the membership as is set forth in Section 1 of this Article, The purpose of the Special Meeting will be for the purposes of establishing and voting upon the course of action to be taken in order to perpetuate the Association.
A. At the special meeting convened, a 75 percent majority of all eligible adult members in attendance, as defined elsewhere in this Article, is required to approve and impanel the continuation of the Officers and Board of Directors of the Association for a period not to exceed 18 months. Said Officers and Members of the Board of Directors shall continue to meet once per month as is current practice. In the event that said monthly meeting of the Board is to forced by legal sake to take place in a location other than where it is usually held; namely upon the grounds of the Association, then the date, time and place of said meetings shall be decided by majority vote of the Board of Directors with notice being mailed to the general membership. Similarly, if the regular general membership meetings shall continue to be held off the grounds of the Association, then for reasons of practicality, all regular reports and findings of the Board of Directors shall continue and shall be reported to the general membership by regular mail in a timely fashion on a monthly basis.
B. During the aforestated period, should any Officer and/or member of the Board of Directors fail to meet their responsibilities and/or resign, an election shall be held by signed ballots tendered by means of Regular U.S. Mail to the membership, and returned for documentation and tally by a receivable date certain.
C. The Board of Directors shall by a 3/4 ths majority vote, select and otherwise establish a committee of three members from the Board of Directors and/or Officers, who shall have the sole responsibility of expeditiously; but not to exceed one calendar year from the date the Association ceases to operate, seeking out a new site and lands within a 35 mile radius &on the current site of the Association, upon which to re-establish this Association, either by purchase. lease and/or through merging with another similarly purposed organization. The three members appointed shall constitute a ”Relocation Committee”; said committee to make regular monthly reports to the Board of Directors, the Officers, and the general membership at the regular monthly meetings, or if impractical, then to the entirety of the membership by means of regular mail.
D. During a period of time not to exceed one year from notification of seizure, cessation of operations and/or a cessation of litigation, whichever is latter, during which the Association may or may not be operational, all membership dues shall continue to be collected. Any non-exempt member not paying annual dues in this event shall lose their status of ”good standing”.
E. If within the proscribed period of one-year following the cessation of operations of the Association, and/or final seizure of its property, whichever is later in time, no suitable land or site can be located by the Relocation Committee and secured by the Board of Directors and the Officers; then the Association, shall be immediately and legally terminated by the Board of Directors and the Officers. Said procedures of liquidation and dissolution to be the same as contained herein in Section 1 of this Article.
ARTICLE XVIII: PROCEEDS FROM DISSOLUTION:
Upon dissolution of the Association, whether through voluntary or involuntary processes as previously defined in these by-laws; the Association is to collect all sums due, convert all corporate assets into cash, and pay all liabilities according to their respective priorities. Any surplus and/or cash assets thereafter remaining shall be distributed, per capita, to current dues paying Adult, Senior and Life members who are, and have been, in good standing for a minimum period of five (5) consecutive years prior to, and including, the date / year of dissolution and disbursement of assets. Note: As previously stated in these by-laws, during a period of dissolution at which time the Association may or may not be operational, all membership dues shall continue to be collected. Any non-exempt member not paying annual dues up to an including the time of disbursement of assets and/or proceeds of the dissolution, shall 1ose their status of ”good standing” and shall therefore be ineligible for their entitled per capita share of surplus assets upon disbursement.
ARTICLE XIX: CHANGES TO BY-LAWS:
Any By-law contained herein, along with any Rules and/or Regulations of this Association may from time to time be changed, altered, stricken, etc., to further implement the purposes and policies of this Association, by a 3/4 ths majority vote of the entirety of the Board of Directors and Of6cers; and by a 3/4 ths majority vote of the membership in attendance at the general meeting upon which said vote is taken. Prior and proper reading of any proposed changes, additions and/or deletions, shall be made to the general membership in accordance with current procedures at prior regular membership meetings. Written notice shall a1so be seat to &e membership stating the proposed amendment and date of the vote upon such proposal. Upon the vote, any such changes, additions and or deletions to be made shall, having been previously placed or otherwise reduced to writing, shall be signed by the Association’s Board of Directors and Officers voting thereupon, and permanent1y attached to these By-laws.